Agenda for Annual Meeting of the Parish Council and Full Council Meeting – 12th May 2025
All members of the Council are hereby summoned to attend the Annual Meeting of Teversham Parish Council on MONDAY 12th MAY 2025 at 7.30pm, at Hope Chapel, High Street, Teversham CB1 9AS, for the purpose of transacting the business below. The Public and Press are invited to attend.
06/05/2025 Alison McFarquhar, Clerk to Teversham Parish Council
15 Station Road, Great Wilbraham, Cambridge CB21 5JA
clerk@tevershamparishcouncil.gov.uk 07562 332842
AGENDA for the Annual Meeting of the Parish Council 2025
001 Election of Chair/Declaration of Acceptance of Office
To elect a Chair for 2025/2026 and to receive the Chair’s Declaration of Acceptance of Office.
002 Election of Vice Chair
To elect a Vice Chair for 2025/2026 and to receive the Vice Chair’s Declaration of Acceptance of Office.
003 Register of Interests
All members should consider if there are any changes to their register of interests. https://scambs.moderngov.co.uk/mgParishCouncilDetails.aspx?ID=385&LS=4
004 Apologies, Welcome and Introductions by the Chair
005 Election of Committees (quorum is three elected members for each Committee and a maximum of five members, not including Chair and Vice Chair, unless otherwise stated) (PAPER ATTACHED):
1. Planning Committee – all members of the Parish Council will be elected as members of the planning committee
2. Finance and Audit Committee
3. Recreation and Environment Committee
4. Community Care Committee
5. Policy Review and Staffing Committee
6. Consultation Committee – members of this Committee will be appointed as members depending on the nature of the consultation
7. Complaints Committee – members of this Committee will be appointed as members depending on the nature of the complaint
006 Review of the Terms of Reference for committees:
To note, these were reviewed and amendments adopted September 2024. Next review due at Policy Review Committee on 16th June 2025 to reflect any changes to legislation.
007a) Election of Council Representatives to:
1. TEVERSHAM PRIMARY SCHOOL (to note Cllr I Robinson is a school governor) – to nominate Cllr I Robinson as representative
2. BEWICK BRIDGE PRIMARY SCHOOL – to nominate Cllr I Robinson as representative
3. LADY JOAN JERMY ELEEMOSYNARY CHARITY – to nominate Cllr Martin as representative
4. CAMBRIDGE AIRPORT CONSULTATIVE COMMITTEE
5. PARISH ARCHAEOLOGICAL WARDEN – to nominate Cllr Oxford as representative
6. TREE WARDEN – to nominate Cllr I Robinson as representative
7. HIGHWAYS REPRESENTATIVE – to nominate Cllr Martin and Cllr I Robinson as joint representatives
8. POLICE LIAISON – to nominate Cllr Oxford as representative
9. COMMUNITY ORCHARD – to nominate Cllr Shaw as representative
b) To note the other roles parish councillors have:
1. TEVERSHAM PEAFEAST – Cllrs Amrani, A Robinson, I Robinson and Shaw are on the committee
2. COMMUNITY HUB – Cllrs Hunt, Hills, Amrani and A Robinson are volunteers
3. NOTICEBOARDS – Cllrs Amrani, Kelleway and Hills look after three of the six noticeboards
4. DEFIBRILLATORS – Cllr Hunt looks after the one at Teversham Community Club; Cllr Hills, the one at the Hope Chapel and Cllr Kelleway, the Ferndale one.
008 Review of Standing Orders and Financial Regulations:
To note, these were reviewed and amendments adopted September 2024. Next review due at Policy Review Committee on 16th June 2025 to reflect any changes to legislation.
009 Review of the Asset Register:
To report this has been reviewed, and updated by the Clerk, as part of the 2024/25 Audit.
010 Confirmation of arrangements for insurance cover in respect of all insurable risks:
To confirm the Parish Council is insured with BHIB and the renewal is due 1st June 2025.
011 Review of the Council’s and/or staff subscriptions to other bodies:
To note the Parish Council is a member of the Cambs and Peterborough Association of Local Councils (CAPALC) and Society of Local Council Clerks (SLCC).
012 Review of the Council’s policies, procedures and practices in respect of its obligations under freedom of information and data protection legislation (see also standing orders 11, 20 and 21);
To note all policies are reviewed at Policy Review Committee.
013 Review of the Council’s expenditure incurred under s.137 of the Local Government Act 1972 or the general power of competence:
To confirm this is reviewed at every Finance Committee.
014 Determining the time and place of ordinary meetings of the Council up to and including the next annual meeting of the Council:
To confirm meeting dates were drawn up and agreed at Full Council on 7th October 2024 (minute 88) for the next calendar year.
AGENDA FOR FULL COUNCIL MEETING
015 OPEN FORUM FOR MEMBERS OF THE PUBLIC. To allow any member of the public to address the Council.
016 To receive DECLARATIONS OF INTEREST from Councillors.
017 To receive reports from Cambridgeshire County Council, South Cambridgeshire District Council and the Parish Clerk.
018
a) To consider and approve the Draft Minutes of the Full Parish Council meeting held on 7th April 2025.
b) To consider and approve the Draft Minutes of the Planning Committee meeting held on 28th April 2025.
019 MATTERS ARISING from 7th April meeting:
a) Item 164 – REPLACEMENT STREETLIGHTING ISSUES – To report Cllr Hills drafted a letter to Cambridgeshire County Council about the new streetlights, circulated it to parish councillors for comment, sent by the Clerk on 28th April and receipt acknowledged the following day.
b) Item 165 – MVAS SPEED SIGN – Cllr I Robinson to report on volunteers who came forward following the Teversham News article about the MVAS and location suggestions.
c) Item 180 – STREETLIGHT COLUMN AND LAMP REPLACEMENT – To consider the quotes from K&M Lighting and Balfour Beatty (PAPER ATTACHED).
d) Item 181 i – CHERRY TREES IN RECREATION GROUND CAR PARK – Cllr Kelleway to report on ordering, grant application and maintenance plan.
e) Item 181 iii – THE PAVILION – To report the Clerk wrote to Cherry Hinton Lions expressing the parish council’s upset at the door being left wide open overnight on 3rd April 2025. Email not acknowledged or reply received.
ITEMS FOR CONSIDERATION
020 PLANNING:
a) EIA Screening Opinion under the Town and Country Planning (Environmental Impact Assessment) Regulations 2017 for the installation of an electronical export cable fro Six Oaks renewable energy park to UK power networks Fulbourn substation.
Land Off Wilbraham Road Between The A14 And A11 Little Wilbraham 25/01490/SCRE
https://applications.greatercambridgeplanning.org/online-applications/PLAN/25/01490/SCRE
To note the proposed route for underground cables is along Airport Way and Gazelle Way.
b) First floor side extension and garage conversion to habitable space at 29 Lemur Drive Teversham
25/01563/HFUL
https://applications.greatercambridgeplanning.org/online-applications/PLAN/25/01563/HFUL
021 CADENT GAS PARKING – to discuss allowing Cadent Gas to park six to 10 vehicles in the Recreation Ground car park, from late July to September (school holidays). These are support workers vehicles who are working on the Cadent gas AGI on Fulbourn/Teversham road.
022 REPORTS FROM OTHER GROUPS:
i) SAVE HONEY HILL/WASTE WATER TREATMENT WORKS – Cllr Amrani to report.
ii) SCHOOLS LIAISON – Cllr I Robinson to report.
iii) TEVERSHAM FEAST – Cllrs Amrani, Shaw and A Robinson to report.
iv) To report Cllrs Amrani and I Robinson are attending the South Cambs webinar on 28th May on biodiversity and the requirements of parish councils and Cllr Shaw is attending the NALC webinar on managing open spaces and parks in a challenging financial landscape.
v) SPRINGSTEAD COMMUNITY DEVELOPMENT ACTION PLANNING MEETING – Cllr Amrani to report.
vi) To report notice is hereby given that, in accordance with Regulation 14 of the Town and Country Planning (Local Development) (England) Regulations 2012, the following Supplementary Planning Documents (SPD) were adopted by Cambridge City Council and South Cambridgeshire District Council on 22 April 2025: Greater Cambridge Health Impact Assessment SPD and Greater Cambridge Biomedical Campus SPD.
023 COMMITTEE UPDATES:
a) POLICY REVIEW AND STAFFING COMMITTEE: The meeting was held on 28th April 2025. Draft minutes are attached.
To approve the changes made by the Committee to the following policies:
a) Health and Safety – 3.4 The Parish Council is responsible for the defibrillators
b) Grants – Add bank account details to form
c) Training and Development – no changes
d) GDPR – no changes
e) Disciplinary – no changes (as checked on NALC website)
f) Grievance – no changes (as checked on NALC website)
g) PC Publication Scheme – no changes
h) Publication List – no changes
i) Risk management – no changes
b) FINANCE AND AUDIT COMMITTEE: The meeting was held on 28th April 2025. Draft minutes are attached.
To recommend to Full Council the following are recommended for approval:
i) A copy of the of the Receipts and Payments, Bank Reconciliation, Assets Register and a copy of section 2 of the Annual Return.
ii) Notice of Appointment of Date for the Exercise of Electors Rights and Audit Timings – inspection period dates are 3rd June 2025 to 14th July 2025.
024 FINANCE:
i) FULL PAYMENT SCHEDULES AND BANK RECONCILIATIONS – for May will be circulated before the meeting. To consider and approve the payments listed on the payment schedules.
ii) ELECTRICITY AT PAVILION – to note the electricity supply for the Pavilion has been renewed with EonNext for the next 12 months (after a comparison completed by the Clerk). Monthly amount: £117.05 and annual amount: £1,404.60
iii) INSURANCE – to decide to accept the one year insurance policy renewal of £1546.05 (due 1st June 2025) or the three years renewal of £1475.70 pa.
Meeting dates:
Monday 19th May – Annual Parish Meeting, 7.30pm at Hope Chapel, High Street, Teversham CB1 9AS
Monday 3rd June – Full PC Meeting, 7.30pm at Hope Chapel, High Street, Teversham CB1 9AS
Monday 17th June – Policy Review Committee, 6.30pm and Recreation Committee. 7.30pm at Hope Chapel, High Street, Teversham CB1 9AS
